Vendor Inventory Control Instructions

There are many 1000's of item checked into the Newport inventory during a 7 hour period Friday evening. In order to protect the investment of the individuals and commercial stores, the following inventory management practices must be met:

1. Ski/Snowboard Shops, 4:00-6:00 - Check-in on your prearranged time. Submit your preference in the shop registration form.  The time will be confirmed. Drop-off in the South side bus turn-around. You can only get in this lot going west (turn left from Factoria Blvd) on Coal Creek Parkway. There will be no customer parking in the turn-around.

2. Inventory Condition / Cost
   We need a wide variety our equipment, both in terms of condition and cost to satisfy our customer set. Individual contributors provide enough low end gear/cost to generally meet that need. Large quantities of low value (low price, poor condition, rental gear) may be refused.

3. Inventory Check-In/Out
   We allow Shops, with a good reputation and prior consent, to bring in inventory. We do not use special inventory tags or forms, you supply your own tags. We do not check gear in or out. This is easiest and quickest way to get inventory into the swap, both for the Swap and for the Shop. For your payment, we collect inventory tags from the items sold, sort them by supplier, item type, and cost and pay based on the tags collected.
   
   Check In/Out is basically just moving the gear back to your vehicle. Please group like items to make moving the gear more efficient. Swap Volunteers will assist moving the inventory.
   
   Note: Provide an example of your inventory tag upon check-in to positively identify the tag of your sold items. The inventory tags used with this approach must CLEARLY identify the Store Name (or something UNIQUE). NOTE: If your tag looks like another store's tag and is not clearly identifiable, your sales may be credited to another store. If the item has your Store's name on it, the customer also will likely come to you for follow-on services.
   
4. Inventory Tag Attachment
   We have to reconnect several hundred tags to items each year. This is a HUGE problem for us and causes inventory errors which may cost you money! Please use solid fastening materials and heavy inventory tags!!
   
   We may also refuse inventory if it is obvious that we are going to have problems either identifying who the tags belong to or with tags that are of low quality or not properly attached.
   
5. Boots: Fasten securely the inventory tag to the boot. Connect the boots together with string long enough to walk with both boots on.
   
   Poles: Secure both poles together with tape, rubber bands, etc. Attach the inventory tags securely around one or both poles.
   
   Skis/Snowboards: Tape (wide plastic tape) the inventory tag on the front end of a ski/snowboard. Put a wide rubber band on each end of the skis. Do not tape skis together!  Do not put inventory tag on plastic wrap around skis!
   
   Clothing / Misc.: Securely fasten the tag to the item. Use heavy tags or tape the fastener to the inventory tag to ensure it doesn't tear off during transportation or during the sale. The tag must be attached securely to the item even if the item is in a bag or box. People WILL remove it from the bag and the tag WILL be lost making the item unsaleable.